Introduction

CRC respects your privacy and is committed to protecting it through our compliance with this privacy policy (“Policy”). Maintaining protection of the data entrusted to our care by our members and third party relationships is of the utmost importance to CRC.

This policy describes the types of data we may collect from you or that you may provide and describes our policies and practices for collecting, using, protecting and disclosing that information.

Data we collect about you.

We collect several types of personal data that can be used to identify you (“Personal Data”), including your:

• Name
• Postal address
• Email address
• Telephone number
• Internet connection
• Equipment used to access our website and usage details

Depending on the type interaction you have with CRC, we may also collect your:

• Gender
• Birth Year
• Marital Status
• Spouse or Partner’s name
• Occupation
• Photographs/images

How we collect your data

We collect personal information from:

• Users of our website
• Members
• Donors
• People who attend and participate in CRC events

We collect this data:

• Directly when you provide it through interaction online or in person
• From our website
• When you interact with our advertising
• When you become a member of CRC or of another Rotary Club
• When you use our services
• When you participate in our events/programs or sign up for any events that we host
• From third parties we contract with to provide services on our behalf, such as event organisers, travel service providers, payment processing services, email marketing services, and software providers
• When you interact with us in another way, for example, contacting us with an enquiry
• From publicly available resources

Data you provide to us

We collect data you provide when you interact with CRC, either through our website or any interaction offline or in person. That data includes:

• Personal data that you provide making an enquiry or joining us as a member
• Personal data that you provide when participating in services available on our website
• Personal data you provide when you enter a contest or promotion sponsored by us
• Records and copies of your correspondence in any medium
• Responses to surveys
• Registration to attend CRC events
• Personal data you provide when applying for grants
• Your search enquiries through our website

Usage details, IP addresses, cookies and other technologies

As you navigate through and interact with our website, we may automatically collect certain data about your equipment, browsing actions and patterns, including:

• Details of your visit to our website
• Information about your computer and internet connection, including your IP address and browser type

How we use your personal data

We use data that we collect about you or that you provide to us, including any personal data:

• To present our website and its content to you
• To provide you with information, products, services that you request from us
• To offer and fulfil our core business purposes
• To carry out our obligations
• To notify about changes
• To allow you to participate
• In any other way we may describe when you provide personal data
• For any other purposes that we have your consent

Disclosure of your personal data

We may disclose aggregated data about you:

• To The Rotary Foundation, Rotary International or CRC as well as the assigned Rotary District
• To contractors, service providers and other third parties we use to support our business and who are bound by contractual obligations to keep personal data confidential
• To third parties to promote CRC
• To fulfil the purpose for which you provide it
• For any other purpose disclosed when you provide it

CRC will not sell, trade or share your Personal Data with non-Rotary entities.

Accessing and correcting your Personal Data

You may access and correct your personal data by making a request to website@crowboroughrotary.org.

Data Security

The site is hosted on a fully managed VPS and WordPress and all plugins are set to automatically install security related updates. The site has a Secure Sockets Layer (SSL) certificate which encrypts any data served between the user and the website.

Version Number 1          Dated April 2024