Crowborough Rotary Club (CRC) - Privacy Policy


CRC respects your privacy and is committed to protecting it through our compliance with this privacy policy (“Policy”). Maintaining protection of the data entrusted to our care by our members and third party relationships is of the utmost importance to CRC.

This policy describes the types of data we may collect from you or that you may provide and describes our policies and practices for collecting, using, protecting and disclosing that information.


Data we collect about you.

We collect several types of personal data that can be used to identify you (“Personal Data”), including your:

  • Name
  • Postal address
  • Email address
  • Telephone number
  • Internet connection
  • Equipment used to access our website and usage details


Depending on the type interaction you have with CRC, we may also collect your:

  • Gender
  • Birth Year
  • Marital Status
  • Spouse or Partner’s name
  • Occupation
  • Photographs/images


How we collect your data

We collect personal information from:

  • Users of our website
  • Members
  • Donors
  • People who attend and participate in CRC events


We collect this data:

  • Directly when you provide it through interaction online or in person
  • From our website
  • When you interact with our advertising
  • When you become a member of CRC or of another Rotary Club
  • When you use our services
  • When you participate in our events/programs or sign up for any events that we host
  • From third parties we contract with to provide services on our behalf, such as event organisers, travel service providers, payment processing services, email marketing services, and software providers
  • When you interact with us in another way, for example, contacting us with an enquiry
  • From publicly available resources


Data you provide to us

We collect data you provide when you interact with CRC, either through our website or any interaction offline or in person. That data includes:

  • Personal data that you provide making an enquiry or joining us as a member
  • Personal data that you provide when participating in services available on our website
  • Personal data you provide when you enter a contest or promotion sponsored by us
  • Records and copies of your correspondence in any medium
  • Responses to surveys
  • Registration to attend CRC events
  • Personal data you provide when applying for grants
  • Your search enquiries through our website


Usage details, IP addresses, cookies and other technologies

As you navigate through and interact with our website, we may automatically collect certain data about your equipment, browsing actions and patterns, including:

  • Details of your visit to our website
  • Information about your computer and internet connection, including your IP address and browser type


How we use your personal data

We use data that we collect about you or that you provide to us, including any personal data:

  • To present our website and its content to you
  • To provide you with information, products, services that you request from us
  • To offer and fulfil our core business purposes
  • To carry out our obligations
  • To notify about changes
  • To allow you to participate
  • In any other way we may describe when you provide personal data
  • For any other purposes that we have your consent


Disclosure of your personal data

We may disclose aggregated data about you:

  • To The Rotary Foundation, Rotary International or CRC as well as the assigned Rotary District
  • To contractors, service providers and other third parties we use to support our business and who are bound by contractual obligations to keep personal data confidential
  • To third parties to promote CRC
  • To fulfil the purpose for which you provide it
  • For any other purpose disclosed when you provide it


CRC will not sell, trade or share your Personal Data with non-Rotary entities.

Accessing and correcting your Personal Data

You may access and correct your personal data by making a request to

Data Security

The site is hosted on a fully managed VPS and WordPress and all plugins are set to automatically install security related updates. The site has a Secure Sockets Layer (SSL) certificate which encrypts any data served between the user and the website.

Version Number 1          Dated April 2024


Like most websites, we use “cookies” to help us make our site, and the way you use it, better. We do not store any personal data in the cookies that we use. Cookies mean that a website will remember you. They’re small text files that sites transfer to your computer (or phone or tablet). They make interacting with a website faster and easier – for example by automatically filling your name and address in text fields.

In addition, the type of device you’re using to access our website or apps and the settings on that device may provide us with information about your device, including what type of device it is, what specific device you have, what operating system you’re using, what your device settings are. Your device manufacturer or operating system provider will have more details about what information your device makes available to us.

The type and quantity of information we collect and how we use it depends on why you are providing it. You should be able to control what cookies are placed on your device through your browser settings. Go to to find out more about cookies, including how to see what cookies have been set and how to manage and delete them.

This website uses cookies. We use cookies to personalise content, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services. You consent to our cookies if you continue to use our website.

Cookies are small text files that can be used by websites to make a user’s experience more efficient.

The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.

This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages.

You can at any time change or withdraw your consent from the Cookie Declaration on our website.

Learn more about who we are, how you can contact us and how we process personal data in our Privacy Policy.

Your consent applies to the following domains:

Cookie declaration last updated on 23/9/21 by Cookiebot:


Cookies Used:

Stores the user’s cookie consent state for the current domain

Used in context with the website’s WordPress theme. The cookie allows the website owner to implement or change the website’s content in real-time.

Crowborough Rotary Club